MEMBERS OF THE CAMPUS COMMUNITY
Re: Proper Procedures for Purchasing Postage Stamps
UCLA Mail Services offers various mailing options to the UCLA community, including the ability for departments to purchase postage stamps with a Recharge ID. Except for extraordinary circumstances with prior approval, all postage for University-related business must be purchased through UCLA Mail Services.
Managers and administrators should remind all faculty, staff, student employees, and volunteers of proper mailing procedures and ensure compliance with University mail service policies.
UCLA Policy 310 states:
- Postage must be purchased through Mail Services via recharge ID or sundry debtor account.
- Stamps should be used by Mail Services Clients only for occasional urgent mailings and after the Mail Services unit is closed. Mail Services operating hours are Monday through Friday 8:00 a.m. – 5:00 p.m. excluding University holidays.
- The purchase of postage (stamps, metered postage, metered strips, or special services such as Express, Certified, or Registered mail) directly from the USPS or any entity selling USPS postage by a Mail Services Client, that utilize the UCLA FAU system for expenses, is not permitted except with prior written approval by the Chancellor or the Chancellor’s designee, Director of MDDS. This should occur only under extraordinary circumstances as determined by UCLA Mail Services.
To Purchase Stamps:
- Online: Orders are processed electronically using the MDDS online ordering portal at stamps.ucla.edu (copy and paste into your browser and the Single Sign-On screen will activate). After your order is processed, you will receive a confirmation email with the order and expected fulfillment date. Instructions on navigating the Postage Stamps Online Ordering Portal can be found in the Related Link section.
- In-person: Strathmore Building, 555 Westwood Plaza, Level B. Please note that the postal station located on the A level of Ackerman Union is for personal use and is not a policy-approved seller of postage for University-related business.
If you need assistance with placing your order, please contact mdds@mdds.ucla.edu.
